With the rise of remote work and dis­trib­uted teams across the globe, ease of work­place col­lab­o­ra­tion is indis­pens­able. And to achieve that pow­er­ful col­lab­o­ra­tion that keeps teams aligned and gar­ners results, you must find proven online col­lab­o­ra­tion tools. Man­ag­ing work seam­less­ly with geo­graph­i­cal­ly dis­trib­uted teams means team­work, col­lab­o­ra­tion and pro­duc­tiv­i­ty is a high pri­or­i­ty. But, with the rise of mobile apps and col­lab­o­ra­tion plat­forms, the research can be very overwhelming.

There are tools for almost every use case, and some online col­lab­o­ra­tion tools sur­pass in one area while oth­ers are great. So, to help your teams achieve greater lev­els of trans­paren­cy and man­age projects & resources effi­cient­ly, we have col­lat­ed a list of ulti­mate team col­lab­o­ra­tion tools.

Online col­lab­o­ra­tion tools for busi­ness­es of any size:

Project Man­age­ment Tools

Click­Up

If you are look­ing for an online col­lab­o­ra­tion tool to take your pro­duc­tiv­i­ty to the next lev­el, then look no fur­ther than Click­Up. It is a project man­age­ment and pro­duc­tiv­i­ty tool used by high­ly pro­duc­tive teams from start-ups to large enter­pris­es like Google, Uber etc. With over 1000+ inte­gra­tions, it has every­thing you could ask for from a top-notch project man­age­ment app. You can choose from over 100+ pro­pri­etary fea­tures and hide every­thing else. Click­Up is avail­able for any plat­form to man­age every­thing from any­where, includ­ing Offline mode. 

At Han­abi, we use Click­Up for mul­ti­ple project man­age­ment, time track­ing, team col­lab­o­ra­tion, and all it can offer. And we high­ly rec­om­mend this one app to replace them all.

Mon​day​.com

Mon​day​.com is an excel­lent cloud-based Work OS. You can cre­ate your ide­al work­flows in min­utes with their drag and drop 30+ col­umn types. Or choose from 200+ ready-made tem­plates based on how real teams use mon​day​.com. The easy-to-use, visu­al inter­face lets any team mem­ber jump in and gets start­ed with no train­ing required. For agen­cies jug­gling client projects, it can be easy to con­nect project orders, briefs, and invoic­es to inter­nal tasks relat­ed to any client cam­paign. The main dis­tinc­tion is Monday’s con­sid­er­a­tion of bud­get when plan­ning tasks, mak­ing it espe­cial­ly use­ful for mar­ket­ing teams.

Asana

Asana is a pow­er­ful, cus­tomis­able project man­age­ment soft­ware for seam­less col­lab­o­ra­tion, and is one of the mar­ket lead­ers. It offers boards, time­lines, uni­ver­sal report­ing, automa­tion to sim­pli­fy work­flows, stream­line work requests, and much more – the fea­tures are end­less. It allows team mem­bers to share goals and coor­di­nate over mile­stones – mak­ing it eas­i­er to work as a team. Any team can plan and man­age their projects more suc­cess­ful­ly start­ing with Asana tem­plates. With Asana Enter­prise, you will have access to Asana’s full suite of work man­age­ment fea­tures plus pow­er­ful admin con­trols and advanced data protection.

Chat & Com­mu­ni­ca­tion Tools

Slack

If you are not already aware of Slack, it is a mes­sag­ing tool designed for pro­fes­sion­als. It stream­lines com­mu­ni­ca­tion so you do not have to scroll through mon­strous email chains to find what you are look­ing for. You can cre­ate dif­fer­ent chan­nels based on con­ver­sa­tion top­ics, projects, and depart­ments. It inte­grates with plen­ty of oth­er tools avail­able in the mar­ket. Slack sup­ports col­lab­o­ra­tion at a glob­al scale, with unlim­it­ed chan­nels to mir­ror the way your com­pa­ny works. It offers enter­prise-grade data pro­tec­tion, mak­ing it the first choice of brands like SKY, Airbnb, PWC, NatWest, etc. 

Microsoft Teams

Microsoft Teams is a busi­ness chat tool most­ly tar­get­ed towards enter­prise com­pa­nies. But if you hap­pen to sub­scribe to one of the Microsoft Office 365 plans, you will already have access to Microsoft Teams. Though, you can start with the freemi­um ver­sion of the tool, if you do not have any of those plans. It includes all the essen­tial team chat fea­tures like instant chats, audio/​video calls, and inte­gra­tions. It also offers inte­gra­tions across all Office 365 prod­ucts and more than 250 apps and ser­vices. It is also impor­tant to note that Microsoft Teams is not the eas­i­est app to deploy, so make sure your team admin is tech-savvy.

Chan­ty

Chan­ty is a team com­mu­ni­ca­tion and col­lab­o­ra­tion soft­ware that lets you con­nect and com­mu­ni­cate with your team with ease. Besides exchang­ing text mes­sages, you can also do audio and video calls and share your screen with oth­er call par­tic­i­pants. Chan­ty is a pre­ferred choice of teams today as it offers unlim­it­ed search his­to­ry, even in the free plan. The search func­tion itself beats Slack at any time because it is much eas­i­er to use. It offers an Import fea­ture that allows you to trans­fer your mes­sage his­to­ry and oth­er team data from a third-par­ty mes­sen­ger direct­ly to Chanty.

Video Con­fer­enc­ing

Zoom

A solu­tion made for mod­ern teams. If you are look­ing for a sim­pli­fied but robust video con­fer­enc­ing tool — Zoom is a solu­tion. It is an eas­i­ly scal­able plat­form that allows you to host live vir­tu­al events with atten­dees rang­ing from 100 to 10,000. If your remote teams use Microsoft Out­look, then this is a top selec­tion: it is easy to sched­ule video con­fer­enc­ing meet­ings from Out­look through the Zoom plu­g­ins. It also has break­out rooms, mean­ing vir­tu­al teams can gath­er inside video calls with­out ever los­ing the main feed. This is extreme­ly help­ful to dis­cuss remote work when run­ning a large webi­nar or train­ing session.

Where­by

Anoth­er high­ly rec­om­mend­ed online col­lab­o­ra­tion tool from our team is Where­by. We use it for in-house and client meet­ings, and it has every­thing for a min­i­mal price.

This new­ly rebrand­ed Where­by, for­mer­ly known as Appear, is an excel­lent choice for small busi­ness­es and teams. There is no app or soft­ware down­load required. Just choose your per­son­alised URL and meet using your inter­net brows­er – on mobile or desk­top. Host pre­sen­ta­tions and col­lab­o­rate with team mem­bers using the screen-shar­ing fea­ture. It also offers cus­tom brand­ing fea­tures, and you can record, down­load, or share a call. The free ver­sion hosts up to 100 par­tic­i­pants for up to 45 mins and the paid plans upgrade options are avail­able too.

Click­Meet­ing

Click­Meet­ing is a video con­fer­enc­ing, online meet­ings, and webi­nar soft­ware to bring your stu­dents, cus­tomers, and team mem­bers togeth­er. Webi­na­rs are backed up by secure data cen­tres, with mas­sive band­width, a back­up recov­ery sys­tem, and more. It is easy to get start­ed and you can cus­tomise your webi­nar room, on-demand, and paid webi­na­rs, engage with clients. You can also host huge vir­tu­al events with up to 10,000 view­ers (thanks to web­cast­ing tech­nol­o­gy). Explore the pos­si­bil­i­ties of live, auto­mat­ed, and on-demand webi­na­rs with a free tri­al, for up to 25 attendees. 

Doc­u­ment & File Shar­ing Tools

Drop­box

Drop­box is a secure cloud stor­age file-shar­ing tool that allows users to store their dig­i­tal media in one loca­tion. You can access Drop­box files from your com­put­er, phone, or tablet. It has a user-friend­ly inter­face and sim­ple expe­ri­ence that is fric­tion­less. It is like you are stor­ing doc­u­ments and notes right on your hard dri­ve, by drag­ging the appro­pri­ate files over to that lit­tle blue and white icon. Also, you can share files and notes to non-Drop­box users with a sim­ple link – which pulls more peo­ple into their ecosys­tem. It auto­mat­i­cal­ly syncs files across mul­ti­ple devices, allow­ing teams to work in tan­dem across dif­fer­ent hardware.

Google Dri­ve

Help your team move faster with a secure cloud-based col­lab­o­ra­tion plat­form that makes it easy for you to share, store, and access files. When Google Dri­ve added Dri­ve to the doc­u­ment col­lab­o­ra­tion apps field, it was a stroke of genius. If you are an enter­prise, Google Dri­ve pro­tects and safe­guard your company’s data with Data Loss Pre­ven­tion, Vault for eDis­cov­ery and archiv­ing, and secu­ri­ty cen­tre. Mov­ing eas­i­ly between spread­sheets, pre­sen­ta­tions, and doc­u­ment col­lab­o­ra­tion is almost fric­tion­less in Dri­ve. They also offer a ton of stor­age for a low price, so imple­ment­ing Google Dri­ve and GSuite tools for your whole team is sim­ple and worth the price.

Microsoft OneDrive

Microsoft Office needs no intro­duc­tion, and Office 365 is its online incar­na­tion. Office 365 comes as a part of the cheap­ly priced Microsoft 365 pack­age, and it is also avail­able for free for stand­alone use. It inte­grates with OneDrive, which lets you share files for team col­lab­o­ra­tion, like Google Dri­ve and Docs. Store impor­tant files and pho­tos with an added lay­er of pro­tec­tion in OneDrive Per­son­al Vault and access them any­where and from any device. 

Time Track­ing Tools

Har­vest

Har­vest is a cloud-based time track­ing and expense mon­i­tor­ing tool suit­able for busi­ness­es big or small. It includes sched­ul­ing and invoic­ing, time and expense man­age­ment and team man­age­ment with­in one time-track­ing app. It helps the cost of each project, time spent by resources, and makes billing and invoic­ing eas­i­er. Har­vest lets you send invoic­es to your clients straight from the app with Stripe or Pay­Pal. That way, you will not have to pay for addi­tion­al invoic­ing and pay­ment soft­ware. You will also get great reports about how your team spends their time, which projects are tak­ing the longest, and more.

This will help you esti­mate the time spent on future projects and where you may need more resources.

Tog­gl

Tog­gl is plat­form-inde­pen­dent soft­ware. It offers native apps for desk­top, Android and iOS that sync togeth­er in real-time. The time­lines and bud­get plan­ning fea­ture make Tog­gl a per­fect solu­tion for col­lab­o­ra­tive free­lancers and SMEs work­ing on com­plex, lim­it­ed-bud­get projects. With fea­tures like the Pomodoro Timer, idle detec­tion, and track­ing reminders, this is the ulti­mate tool to help you stay focused on work. It fea­tures flex­i­ble and robust report­ing capa­bil­i­ties to reveal action­able insights. It also offers fea­tures mul­ti­ple billing rates, employ­ee brows­ing his­to­ry, vir­tu­al punch cards etc. Tog­gl also allows users to track time in offline mode. With Tog­gl, time track­ing is a piece of cake.